CARLI News March 28, 2019

CARLI Seeking Committee Volunteers

CARLI is now seeking volunteers to serve on eight advisory committees. Volunteers chosen will serve a three-year term, July 1, 2019 through June 30, 2022. Faculty and staff members from all CARLI member libraries, with all levels of experience, are encouraged to apply.

Service on CARLI committees affords individuals a unique opportunity to use their experience and expertise to help shape the future of the consortium and its services. Over the next two years, members of designated committees will be working closely with staff and with other committees on the issues surrounding the impending Alma and Primo VE implementation. The events and projects for these committees will address consortial needs as we move through and past the complex and lengthy Alma and Primo VE implementation for I-Share’s 91 libraries. Staff at non-I-Share libraries are also encouraged to apply and to participate in this process.

To volunteer, please complete the committee volunteer form by April 26. To be considered for appointment, you must fill out the online form, even if you have previously submitted a form, or if you are a current committee member whose term is expiring and you wish to be considered again. CARLI seeks to include as many individuals and institutions as possible in committee service, so committee rosters are limited to one person from any institution, and reappointments are not routinely made.

Forms submitted by April 26 will be considered for initial FY 20 appointments. The list of all volunteers will be retained until March 1, 2020 and will be used to fill other committee vacancies as they occur.

Individuals accepting appointments to CARLI committees are expected to participate fully and actively in the work of the committee, including regular attendance at meetings and committee-sponsored events held throughout the calendar year, including summer months. CARLI makes every effort to conduct the majority of committee business using web conferencing technologies or via conference calls. However, committee service may require time and/or travel expenses for one or more in-person meetings each year.

The following CARLI committees are seeking members:

• Collection Management Committee
• Commercial Products Committee
• Created Content Committee
• Instruction Committee
• Preservation Committee
• Public Services Committee
• Resource Sharing Committee
• Technical Services Committee

To view committee charge, and current committee rosters, visit the Board and Committee pages.

The Senior Director, in consultation with the Executive Committee of the CARLI Board of Directors will make appointments no later than June 14, 2019. All new committee members will officially begin work on July 1, 2019.

Please email questions about CARLI committees or the process for selecting committee members to CARLI Support. 

Call for CARLI Board of Directors Election Nominations

CARLI is seeking nominations for candidates to fill seats on the CARLI Board of Directors. The Board of Directors is the governing authority of the Consortium of Academic and Research Libraries in Illinois.

CARLI Governing Members will elect one board member from each of three specified constituencies (public universities, community colleges, and private colleges and universities). Candidates receiving the most votes for each constituency will serve three-year terms, July 1, 2019 through June 30, 2022.

A board member will also be elected to fill a mid-term opening in the public university constituency to a one-year term, July 1, 2019 through June 30, 2020. 

Only the director of a CARLI Governing Member institution is eligible to serve on the CARLI Board of Directors. The director is defined as the person who is operationally responsible for the staff, services, and budget of the library, with titles that include, but are not limited to, director, dean, chair, or head librarian. 

Members of the CARLI community may nominate themselves or others (permission of the nominee is required when nominating others) by filling out the online nomination form.  

All nominations will be reviewed and a slate of candidates developed by the CARLI Nominating Committee comprising Rebecca Donald (Trinity International University), Tammy Kuhn-Schnell (Lincoln Land Community College), John Pollitz (Southern Illinois University Carbondale),  Anne Craig (CARLI), and Margaret Chambers (CARLI).

The nomination period will close at 5:00 p.m., Wednesday, April 3, 2019.

If you have any questions or if you have problems submitting a nomination, please email CARLI Support with the subject line: "Board Nominations".

Welcome Rock Valley College, I-Share's 91st Library!

Please join us in welcoming Rock Valley College, Rockford as a member of I-Share. Rock Valley College (RVC) now has its collection fully represented in the I-Share union catalog and accessible for resource sharing. Rock Valley College ran their own Voyager implementation for over 20 years and opted to move it to CARLI′s I-Share in June 2018. The school′s collection could not be immediately incorporated into I-Share′s resource-sharing service until we resolved a platform version difference between Rock Valley and CARLI. That work was completed over winter break and Rock Valley is now a complete participant in I-Share.

With the addition of RVC′s collection, the I-Share union catalog now contains over 15.2 million bibliographic records representing the holdings of 91 CARLI member institutions. The combination of this enormous consortial collection with I-Share′s resource sharing services gives I-Share library patrons ready access to a collection that ranks among the world’s greatest research libraries. CARLI is in the process of migrating I-Share from Voyager to Ex Libris Alma and Primo VE. I-Share membership will reopen after migration is complete.

View the complete list of I-Share libraries and a map of their locations is available here. 

NC LIVE Website Service Webinar

Are you unhappy with your library′s website? Would you like to provide your patrons a more modern, user-friendly online experience? Through a partnership with NC LIVE, North Carolina′s library consortium, CARLI is excited to offer an easy to implement, low-cost website service to CARLI member libraries.

Features:

• A contemporary design: The aesthetic is clean, user-friendly, responsively designed and meets the latest WCAG 2.0 accessibility standards. 
• No web design skills are necessary to implement! The template is built on LibGuides version 2 and comes with an easy-to-use onboarding tool, as well as a style-guide.
• Libraries can customize the website template to match their desired look and feel. 
• The cost is a $500, one-time fee.

NC LIVE will host a webinar on April 18 at 10:00 a.m. for CARLI members. During the webinar, NC LIVE will describe how the website service works, show some example implementations, and answer your questions. We hope you′ll join us! 

Connect to the webinar here.

E-Resources FY20 Selection Cycle Dates 

CARLI staff are currently working with fiscal year vendors to prepare for the FY20 selection cycle. Tentative dates for the selection system to be open to libraries are April 15 through May 24. Fiscal year vendors will be offering 48 new products for FY20.

#InclusiveInfoLit Twitter Chat

The CARLI Instruction committee is excited to host an upcoming Twitter chat!

Join in on Friday, April 19 at 12:00 p.m. CST as we continue the conversation on cultivating learning environments for students with diverse identities. 

Check out the event page for more information on participating in this Twitter chat, including the questions that will be discussed.

If you don't use Twitter but still want to follow the conversation, you can search for the hashtag here.

What is a Twitter Chat?

A Twitter chat is a public Twitter conversation around one unique hashtag! Use the #InclusiveInfoLit hashtag to participate in or view the discussion. 

Please share and invite colleagues that may be interested!

Instruction Showcase Call for Presenters

The CARLI Instruction Committee is seeking presentation proposals for the seventh annual Instruction Showcase on Thursday, May 23 at North Park University in Chicago.

CARLI members are welcome to submit proposals on any/all library instruction topics, and encouraged to draw inspiration from the committee's theme this year, "Inclusive Classrooms: Cultivating Learning Environments for Students with Diverse Identities." Examples related to the theme include instruction sessions that foster inclusive learning environments and encourage diverse perspectives.

Proposals should outline an instruction session activity that supports skills-based or conceptual learning and encourages active student participation. Please include a full lesson plan with your proposal. All lesson plans must include the following elements: topic, learning objective(s), materials, activity overview, assessment of student learning, and applicable knowledge practices and/or dispositions from the Framework for Information Literacy. 

Presenters will be given 15 minutes to present and five minutes for questions and answers. Each breakout room is equipped with a presenter′s station, however, please note that there will not be a computer lab available this year.

If interested, please submit the proposal form no later than 5 p.m. on Monday, April 1. Submissions will be reviewed by the CARLI Instruction Committee; notifications will be sent during the week of April 8.

Please save the date! Attendee registration is forthcoming.

You can view information on past Instruction Showcases if you would like to what has been presented in previous years. 

Send any questions about the Showcase to CARLI Support. 

OER Workshop Registration Open

The CARLI Open Educational Resources Task Force invites you to attend an OER Workshop at Loyola University Chicago at their Water Tower Campus on April 29, 2019.

The workshop will include a keynote from Rebel Cummings-Sauls from the Florida Academic Library Services Cooperative on building support for a campus OER program. Members of the task force will share their experience with different aspects of campus OER programs.

Registration is free and is available to those from CARLI member libraries.

For the full agenda and to register, please visit our event page. 
 
If you have any questions about this program, please contact the CARLI Office.

CARLI Open Access eBook Pilot Project Update

The first collection in the CARLI Open Access eBook Pilot, JSTOR Open Access eBook Collection now appears in I-Share and the local VuFind catalogs of the 48 libraries that opted-in to the project. CARLI staff have created an automated process to update the collection weekly with new titles and any updated MARC records. The collection now includes 5,142 titles.

The CARLI Collection Management Committee has reviewed and approved three additional collections to be added to the Pilot Project. 

• Luminos Open Access University of California Press 
• Project Muse Open Access Ebooks 
• Springer Nature Open Access eBooks 

Although most titles within the Luminos Collection are represented within the JSTOR OA eBook Collection, adding this collection tests the process of adding additional holding information to an existing record. In addition, access for these ebooks allows the user to download the entire book while access through JSTOR is at the chapter level.

The CMC and CARLI welcome your suggestions for additions to what is anticipated to be a constantly growing collection. If the collection(s) you would like to include satisfy the criteria on the project page, please send your suggestion to CARLI Support.

To see the status of the collections that will be added, or for more information about this pilot project, visit the project web page at Collection Pilot Project.

Celebrate Open Education Week

The CARLI Open Educational Resources Task Forces marked Open Education Week by sharing resources that they find particularly useful. These resources, which appear below, were initially shared via the CARLI-OER email list. 
 
National Science Digital Library 
Shared by: Kathy Ladell, Northern Illinois University

"The National Science Digital Library (NSDL) is an online library which directs users to high-quality science, technology, engineering, and mathematics (STEM) resources. NSDL was created by the National Science Foundation in 200 to provide organized access to high quality resources and tools that support innovations in teaching and learning on all levels of science, technology, engineering, and mathematics education. NSDL aggregates content from a variety of digital libraries and projects, including Internet Scout and AMSER. NSDL also provides access to services and tools that enhance the use of online resources in a variety of contexts."

OER Finding and Adopting Guide for Instructors: Worksheet 
Shared by: Susan Shultz, DePaul University

"Helping faculty search for and identify open educational resources for their courses can be an interesting new responsibility for librarians. This can also be quite time-consuming given the growing collections and repositories of open resources. Therefore, it can be useful to have a worksheet or checklist to guide your OER collaborations with faculty. Use the worksheet linked above as a useful guide to help customize a worksheet for your institution. Kate Hess at Kirkwood Community College created this guide and it is openly available under a Creative Commons Attribution license."

Open Washington, Open Attribution Builder 
Shared by: Anne Chernaik, College of Lake County

"Recently I′ve had a slew of questions from faculty about attributions for open materials. The Open Attribution Builder through Open Washington is an excellent tool for creating citations for open materials (either CC licensed or in the public domain). Similar to the citation generators that many of our students and faculty use for papers, enter the information into the form and the app builds the attribution. This is a perfect tool for faculty or others who are adapting openly distributed work or creating a new resource from several open sources. And, for those of you who are Canvas! users, it can apparently be embedded into the LMS. "

Open Textbook Library 
Shared by: Connie Ghinazzi, Augustana College

"It never hurts to remember the easiest place to help faculty get started in the process of exploring Open Educational Resources. University of Minnesota's Open Textbook Library catalogs textbooks which have broad Creative Commons licensing. The most beneficial aspect of this resource are the thoughtful and in-depth analysis posted by faculty reviewing the books. The review process is the best way to help faculty consider adoption of OER materials. New textbooks are added to this collection all the time. Check it out!"

OASIS  
Shared by: Janet Swatscheno, University of Illinois at Chicago

"Openly Available Sources Integrated Search (OASIS) is an OER search tool developed by SUNY Geneseo′s Milne Library. OASIS currently searches open content from 76 different sources, including the Open Textbook Library, LibreTexts, and DOAB. OASIS allows you to search across more than 100,000 records and browse by source types like textbooks, courses, and videos. One of my favorite things about OASIS is that the search bar can be easily embedded in a library guide using the OASIS widget code. "

Celebrate Preservation Week April 21–27

Ann Lindsey, Head of Conservation, University of Chicago Library 

This year′s Preservation Week Honorary Chair is Kenyatta D. Berry, professional genealogist, entrepreneur, and attorney who writes and speaks regularly on family histories. You can learn about how to preserve your own family documents on the Preservation Week website of the Association for Library Collections & Technical Services (ALCTS). There you can also find inspiration for Preservation Week activities, upcoming webinars, tools, and handouts. 

Here are some activities that your CARLI colleagues are planning for Preservation Week in case they spark ideas for you to host your own program:

• Northwestern University′s Preservation Department is planning a refresher course for staff on Disaster Response Procedures.  
• The Library at the University of Illinois at Urbana Champaign will be celebrating Preservation Week with a week of brown bag lunch workshops sponsored by the Preservation Department. After the workshops, UIUC Preservation will create a website documenting the activities.

Protective Enclosures Workshop

The CARLI Preservation Committee invites you to attend the workshop Choosing and Constructing Protective Enclosures for Library Materials. This all-day program will be held at the Abraham Lincoln Presidential Library in Springfield on May 8.

The workshop includes a presentation about protective enclosures and two hands-on sessions to learn how to make book wrappers for thin books and boxes for thicker books. 

Registration is available free to those from CARLI member libraries. Due to the hands-on nature of this program, space is limited.

Registration on a first-come basis is structured as follows:

March 12–March 26: registration is limited to 1 person per CARLI member library; 
March 27–April 10: registration is limited to 2 people per CARLI member library;
April 11–April 23: if space remains, CARLI will open registration to any members on the waitlist.

Register here.

If you have any questions about this program, please contact the CARLI Office.

Save the Date: June 7 Conservation Lab Open House

The CARLI Preservation Committee is pleased to sponsor Conservation Lab Open Houses on June 7, 2019, from 10:00 a.m. to 3:30 p.m. at the Abraham Lincoln Presidential Library and the Illinois State Military Museum in Springfield. Participants will see how both institutions store their 3D artifacts and will learn how staff at the Military Museum conserve battle flags.

Lunch will be provided. Registration and additional information will be forthcoming.

Preservation Tips: 

Beyond the Book: Photographs – General Overview
Meghan Ryan, Special Collections and Cataloging Librarian, National Louis University

While photographs are not uncommon items to come across in library or archival collections, their intricate chemical composition requires special care beyond the typical preservation environments for libraries and archives. An understanding of photo processes is an essential step to assess preservation needs. If these needs are not met, deterioration of the image is likely to occur over time. Luckily, there are a few ways to take action to slow down the process of photograph degradation.

For more information on caring for photographs within your collection, please read the full article. 

Beyond the Book: Photographs - Glass Plate Images
Emma Saito Lincoln, Special Collections Librarian, Augustana College

Among the myriad types of photographic materials you may have in your collections, the category that strikes many as the most intimidating to identify and care for might be glass plate images. For one thing, the terminology commonly used to refer to these types of images can be confusing. You may have heard any or all of the following in reference to these types of materials: glass plate negative, wet plate (with or without the word collodion), dry plate (with or without the word gelatin), glass slide, lantern slide (with or without the word magic), and Autochrome.   

The catch-all phrase "glass plate images" is used here as an umbrella term that includes all images on a glass base. Those images may be negative or positive, and may be black and white or color. While it is interesting and important to learn how to identify the various photographic processes by which these materials were created, your general approach to their preservation will be the same regardless of the specific type of glass plate image.

Certainly the same general preservation guidelines that apply to all photographic collections also apply to glass plate images. Storage areas should be maintained within the recommended temperature and relative humidity ranges, and should be kept as stable as possible. As with any laminate structure, the cumulative effect of repeated expansion and contraction of the emulsion layer in response to changes in environmental conditions can result in damage. Rather than reiterating the preservation methods that are common to all types of collections, this short piece will focus on some of the preservation needs that are unique to glass plate images.

For more information on caring for glass plate images, please see the full article.   

Be sure to read other articles in the Beyond the Book series, a year-long project of the CARLI Preservation Committee.

Other Library News

Nominations for the 2019 ILA Awards are Now Open!

It’s that time of year where the important work of Illinois libraries is recognized through the ILA Awards. The awards also let our colleagues know about innovative programs and ideas that hard-working librarians, staff, and trustees throughout Illinois have created. Inspiration and good ideas should be shared! No service should go unrecognized, so submit a nomination today for yourself or someone who deserves it.

Visit the ILA web site to learn about the awards and to submit a nomination.

If you have any questions about the ILA Awards, please email the ILA office or call (312) 644-1896.

The deadline for nominations is May 15, 2019.

Join the RAILS Board

Would you like to work with a committed team of colleagues representing all types of libraries to help shape the future of a member-driven, vibrant library system? RAILS invites nominations for the following positions on our board:

Two public library trustees (to be filled by board members at RAILS public libraries)
Two at large members (to be filled by individuals representing any type of RAILS library- academic, public, school, or special)
One special library representative (to be filled by an individual employed by a RAILS special library)

Terms for all positions begin on July 1, 2019, and end on June 30, 2022. The RAILS Board meets 11 times per year at sites throughout the RAILS service area (travel costs are reimbursed). Board members may attend meetings in person or at a RAILS videoconference location.

RAILS is seeking candidates that reflect the diversity of the RAILS membership in terms of race, ethnicity, age, geographic location, background, and other factors. For more information on duties and responsibilities, view the RAILS Board Member Job Description. 

After you have read the job description, complete the nomination form. 

The deadline for nominations is Friday, March 29, at 5:00 p.m. Questions? Contact Mary Witt, RAILS Communications Director.

Upcoming CARLI Events and Meetings

Important Dates

May 27             CARLI Office Closed for Memorial Day

Forums, Workshops and Training

April 2                Change is Good: You Go First
April 18              Web Services for CARLI Libraries
April 19              Instruction Committee #InclusiveInfoLit Twitter Chat
April 29              OER Task Force Workshop

May 8                 Preservation Workshop
May 15-16          New Directors Institute
May 23               7th Annual Instruction Showcase      

Meetings

April 3                 Instruction Committee
April 4                 Collection Management Committee
April 4                 Public Services Committee
April 8                 Preservation Committee
April 10               SFX Systems Committee
April 10               Technical Services Committee
April 16               OER Task Force
April 17               Resource Sharing Committee
April 23               Created Content Committee

May 1                  Instruction Committee
May 2                  Public Services Committee
May 8                  SFX Committee
May 8                  Technical Services Committee
May 9                  Collection Management Committee
May 13                Preservation Committee
May 15                Resource Sharing Committee
May 21                OER Task Force Meeting
May 28                Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

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