CARLI News June 28, 2023

CARLI Annual Meeting & Directors Meeting

Please join us for the 2023 CARLI Annual Meeting to be held Thursday, November 16 at the I Hotel and Conference Center in Champaign. Registration is now open. The agenda is not yet finalized.  

A meeting of the CARLI Governing Directors will precede the Annual Meeting. Directors should also register for this meeting if they are planning to attend. A separate registration is required for each meeting. 

Space is limited. Registration for both meetings closes Tuesday, November 7.

CARLI staff were able to obtain a small number of rooms at the reduced rate of $169.00 for guests that would like to stay in Champaign the night before the meetings, November 15. You can call the hotel at 217-819-5000 or make the reservation online with this information: 

• Group Code: CARLINOV23
• PW: te&7M

The room block expires on October 2, 2023. 

Pilot Program Provides Broad Access to Academic Journals

A five-year initiative partnering the University of Illinois Press and CARLI will provide UI Press journals access to all CARLI member libraries.

The initiative is funded by the University of Illinois System Office of the Executive Vice President and Vice President for Academic Affairs. Field-defining journal titles such as the American Journal of Psychology and American Music are among the 40-plus humanities publications that will be available in digital formats from July 2023-June 2028 at no cost to member libraries.

To support research and discovery, CARLI will add these titles to its I-Share catalog, an online public catalog for 88 CARLI member libraries, and will make available the cataloging records for inclusion in other library databases

Give to the CARLI Scholarship Fund!

We would like to thank our donors for their generous contributions to the scholarship. You can give to the scholarship fund online. The minimum donation is $5.00. We hope you will consider supporting future librarians and help CARLI grow the profession with a contribution.

If you have any questions about the CARLI Scholarship, please contact CARLI support.

Illinois Course Materials Survey: Student Perspective

CARLI invites those at Illinois not-for-profit institutions of higher learning (community colleges, private colleges and universities, public universities, and others) to share via email with your students the "Illinois Course Materials Survey: Student Perspective." This survey was developed by CARLI and its Open Educational Resources Committee to help identify Illinois students' needs regarding affordable course materials and interest in Open Educational Resources or other affordable course material options. 

This survey has been approved by the University of Illinois' Office for the Protection of Research Subjects. The survey can be distributed throughout 2023 and it can be shared during more than one academic term. Learn more about this survey, view two possible student outreach messages for distributing the survey to students, and view a review version of the survey questions without completing the live survey on the project website.

472 students representing Illinois community colleges and public universities have already completed the survey since its opening on April 5!

CARLI staff are happy to answer any questions about the survey and assist you in completing campus approval forms as you work towards sharing the survey on your campus.

Bring your questions to our upcoming Open Office Hour on July 13, 9:30–10:30 a.m. 

Or, email questions at any time to CARLI Support.

Save the Date: Ethnographic Research Methods in Libraries

Library UX Chicago is pleased to host Dr. Donna Lanclos and Dr. Andrew Asher for an in-person workshop; Ethnographic Research Methods in Libraries, on October 3, 9:00 a.m.–3:00 p.m.

CARLI and RAILS will co-sponsor this full-day workshop that empowers participants to think critically about the contexts in which their library's services and spaces operate. Participants will work together to identify patterns and trends in ethnographic data which they will be asked to collect prior to the workshop. They will learn frameworks for analyzing qualitative data, strategies for identifying and communicating actionable insights with these data, and approaches to developing areas for future inquiry or partnership.

Learning outcomes:

• Participants will gain experience with the use of qualitative methods for data collection in various institutional contexts.
• Participants will connect qualitative methods to important questions about people and practices within and around their institutional contexts.
• Participants will gain experience with frameworks and processes for developing conclusions and recommendations based on qualitative data.

Please watch the CARLI Calendar and this newsletter for registration information when it is available. 

ProQuest Presents Administrator Webinars

ProQuest will be offering several short webinars about their administrator portals this summer. The webinars will be recorded. Please register even if you cannot attend but would like to receive links to the recordings when they become available.

ProQuest Administrator Module
July 20, 10:00–10:30 a.m.

This session will review some of the options available in the ProQuest Administrator Module (PAM). We will take a look at a few of the settings to check as well as how to generate COUNTER reports. If you need a quick refresher or are new to the administration side of ProQuest, this session is for you.

LibCentral for Administrators
July 27, 10:00–10:30 a.m.

This webinar will review the administrative features and settings available in LibCentral, the Admin portal for Ebook Central. We will take a look at some of the basic functions that can be done in LibCentral. If you would like a reminder of the basics or are brand new to LibCentral, this session is for you.

Alexander Street Admin Portal & Usage
August 3, 10:00–10:30 a.m.

During this session, we will look at the features of the Alexander Street Admin Portal with the primary focus being usage statistics. We will also look at COUNTER 5 reports as well as User Engagement Impact Metrics to get a fuller picture of how people are interacting with your Alexander Street collections.

OER Updates

Open Education Network – OEN Engage! – Free Registration (Closes June 30)

Each summer the Open Education Network (OEN) offers a continuing education program, The OEN Summit. This year, the OEN Summit has been renamed, "OEN Engage!" The sessions are designed to promote building connections and to showcase resources available to you as OEN members via the CARLI consortial membership.

This year, OEN Engage! will be held virtually July 10–13, for a few hours each day. Attendees register only for the sessions that they are interested in and will attend. 

Registration is required and available until June 30, 2023.

CARLI-OER Email List

CARLI has established an email list for CARLI members to discuss and learn more about Open Educational Resources. Any person from a CARLI institution may subscribe to the email list.

Ebook Updates

CARLI is thrilled to announce that because of the generous financial support of our members CARLI Governing Members will continue to have access to ebooks from Wiley and Oxford University Press.

Wiley Online Books

CARLI has completed a new agreement for access to Wiley Online Books for CARLI Governing Members. As of July 1, 2023, members will have access to online books in all subject areas that have been added to the Wiley Online Library from 2019–June 2024. All titles have unlimited access for CARLI members through June 30, 2024 and may be used as course materials or for course reserves. Direct links may be embedded into course management systems; however, materials may not be used to fulfill interlibrary loan requests until after titles have been purchased for perpetual access after the end of the access period.

I-Share libraries will not need to do anything to add the MARC records for this content. CARLI will share MARC records for these titles in the Network Zone for access in Primo VE. For additional information about using the Wiley Online Library, access to usage statistics and the training hub, and for information about MARC records for non-I-Share libraries visit the CARLI Ebooks Program page. 

Access to the Online Wiley Library is based on the campus IP ranges that member libraries have provided to CARLI. If you need to update this information, please contact CARLI Support. If your IP address is associated with your institution, you should already have access to these materials. 

Please see the program's website for information regarding other authentication options, such as EZProxy or OpenAthens.

Oxford University Press: Oxford Scholarship Online

CARLI has completed a new agreement for access to a subset of subjects for CARLI Governing Members to Oxford University Press ebooks on their Oxford Academic platform. As of July 1, 2023, CARLI members will have access to titles in six subject areas: Biology, History, Law, Music, Political Science, and Religion with online publication dates of 2019–March 2024.

All titles have unlimited access for CARLI members through June 30, 2024 and may be used as course materials or for course reserves. Direct links may be embedded into course management systems; however only minimal, insubstantial amounts may be used to fulfill interlibrary loan requests.

I-Share libraries will not need to do anything to add the MARC records for this content. CARLI will share MARC records for these titles in the Network Zone for access in Primo VE. For additional information about using Oxford Scholarship Online, access to usage statistics, and for information about MARC records for non-I-Share libraries visit the CARLI Ebooks Program page.

Access to ebooks on the Oxford Scholarship Online platform is based on the campus IP ranges that member libraries have provided to CARLI. If you need to update this information, please contact CARLI Support. If your IP address is associated with your institution, you should already have access to these materials. Please see the program's website for information regarding other authentication options, such as EZProxy or OpenAthens.

Purchasing Perpetual Access to Oxford University Press, University Partner Presses, and Wiley Ebooks

In July 2023, CARLI will share with each member a preliminary list of titles purchased for perpetual access. Included with that information will be local institutional usage that may contain titles not identified for purchase by the consortium. Governing members may purchase titles for perpetual consortial access through CARLI (member pays CARLI/CARLI pays vendor) using CARLI negotiated rate and discounts. CARLI will include the cost of purchasing titles in its message to members. The latest date to request an invoice is September 1.

Professional Development Alliance Events

The following programs from the Professional Development Alliance are currently on the calendar. Programs are offered on a wide variety of subjects. Check out everything the alliance is making available to our libraries!

• July 12: Racial & Gender Bias in Search Engines
• July 17: Business & Market Research Workshop
• July 24: Teaching Information Literacy Workshop
• July 25: Successful Workplace Communications Series: Navigating Difficult Conversations
• July 27: The Road Less Taken: Communication and Collaboration vs. Perspectives and Assumptions
• August 1: An Endless Game of Catch-Up: Exploring the Impact of ChatGPT on Research and Learning in Higher Education 
• September 12: Successful Workplace Communications Series: Assume Positive Intent
• October 17: Giving a Hand Up: Why Mentorship Matters 

To register, visit the CARLI Event Calendar. Recordings of past CARLI-sponsored PDA events are available on the Professional Development Alliance website when permitted by the presenter. 
 
Are you interested in presenting on a topic for CARLI members and the Professional Development Alliance? Or, would you like to moderate a follow up discussion for an upcoming program? Email us to become more involved in CARLI's continuing education efforts!

Successful Workplace Communications Series

CARLI invites you to attend a two-part Successful Workplace Communications Series presented by Ben Mead Harvey, Instructor at the iSchool at the University of Illinois. 

Navigating Difficult Conversations 

July 25, 1:00–2:30 p.m. 

We all face moments at work where tensions are running high: an angry customer shouting in your face; an employee's or coworker's behavior causing disruption in the office; a peer or supervisor suggesting a change that you don't agree with. 

In this first session of the Successful Workplace Communications Series, Ben Mead Harvey will explain how to effectively navigate those conversations. We will open with a discussion of the fight-or-flight response, which leads to ineffective behaviors in tense conversations. We will follow with specific strategies you can use in-the-moment to guide the conversation to an effective conclusion. The session will finish with long-term strategies to implement that will help keep things amicable when difficult conversations arise.

Assume Positive Intent

September 12, 1:00–2:00 p.m. 

When someone gets in a disagreement with us, or  fails to meet expectations in their work, or acts in violation of rules, procedure, or social convention, we make certain assumptions. We assume they are choosing to act inappropriately. We assume that they understand the problem the same way we understand it. We assume that if they truly meant well, they would not be acting the way they are acting. 

In this second session of the Successful Workplace Communications Series, we will explore a big-picture perspective that will assist you with all interpersonal communications in the workplace. Ben Mead Harvey will present the case that others' intentions are irrelevant in deciding how to handle situations. Further, he will propose that you always assume they are acting with good intentions, even when there is evidence to the contrary. We will discuss techniques that encourage you to assume positive intent and explore the effectiveness of those strategies. 

Giving a Hand Up: Why Mentorship Matters
Oct. 17 10:00–11:00 a.m.

During a focus group study with tenure-track and tenured librarians in 2021/2022,  Susan Howell and Tammie Busch discovered that one of the most prominent themes that emerged was mentorship and how mentorship had been helpful and how it had been lacking. Although the focus group centered on tenure-track librarians they learned that mentorship benefits all librarians. In this program we will discuss the benefits of mentorship, how one finds mentorship, and how to be a mentor.

Susan Howell is an Assistant Professor and Cataloging and Metadata Librarian at Southern Illinois University Carbondale. 

Tammie Busch is an Assistant Professor and Catalog and Metadata Librarian at Southern Illinois University Edwardsville.

I-Share Updates

I-Share Welcomes Two New Libraries

Please join us in welcoming two new libraries into I-Share! The Illinois College of Optometry in Chicago and Saint John's College of Nursing in Springfield were added to the I-Share network in June 2023.  In addition, the University of Illinois Chicago School of Law's Louis L. Biro Library was added to the University of Illinois Chicago's Alma/Primo VE instance (UIC). These libraries' resources are visible in I-Share now and will be available for resource sharing requests starting in July.

With the addition of these libraries, I-Share represents the holdings of 90 CARLI I-Share member institutions across the state of Illinois. The combination of this enormous consortial collection with I-Share's resource sharing services gives I-Share library patrons ready access to a collection that ranks among the world's greatest research libraries.

CARLI Board Approves New Cataloging Policies

The CARLI Technical Services Committee is pleased to announce the release of updated Cooperative Cataloging Policies for I-Share. The new policies document combines and replaces the previous cataloging policies, Cooperative Cataloging Guidelines for I-Share Databases and Standards for Bibliographic Records in I-Share. The revisions retain the spirit of both documents and preserve CARLI's overarching principles and best practices in cooperative cataloging, while reflecting the ongoing changes of library systems and standards. 

The new policies are designed to clarify the expectations of working in the I-Share network environment. In adopting the change from "guidelines" to "policies" the Committee encourages all member libraries to recognize that they should follow these expectations to the best of their abilities and circumstances. Integrating the two documents into a single set of policies removes ambiguity and redundancy, while establishing that cooperative cataloging first focuses on best practices and desired outcomes, and then on the technical implementation of cataloging data.

The Cooperative Cataloging Policies for I-Share was approved by the CARLI Governance Board at its June 16, 2023 meeting.

Primo VE Usability Webinar: Perspectives on Pain Points

Tuesday, July 11, 2023, 1:00–2:30 p.m.

Join the CARLI Discovery Primo VE Committee and special guest Christina Norton (Bradley University) to discuss three pain points identified through Primo VE usability testing. During this session, we will share the approaches taken to address these pain points and demonstrate how solutions were implemented in the Primo VE configuration. Attendees are invited and encouraged to join in the discussion, sharing their own perspectives.

Panelists include: Christina Norton Bradley University, Aimee Walker from Joliet Junior College, Colin Koteles from College of DuPage, Allan Berry from University of Illinois Chicago, and Lindsey Skaggs from Illinois State University.

Registration required and closes on Friday, July 7, at 5:00 p.m.  Session will be recorded.

Name Changes for Network Zone Collections

CARLI staff will update the collection names for some consortially shared collections in the Network Zone during the week of July 10. These changes will be visible to your patrons in Primo VE and to your staff searching in Alma.

• The "CARLI eBooks from Ebook Central" collection will be renamed "CARLI Ebooks: ProQuest Ebook Central"
• The "eRead Illinois" collection will be renamed "eRead Illinois via Axis 360"

Institutions may wish to update local documentation and links to these resources.

Preservation Tip

Archival Preservation 101: Series Recap
Jade Kastel, Music Librarian, Western Illinois University

The Preservation Committee's 2023 article series "Archival Preservation 101: An Introduction to the Preservation of Archival Material" covered a gamut of topics in preservation and archival practice. This wrap up provides a list of the article titles and a short description of each article to allow CARLI members to easily browse this series and return to articles of interest.

View the full article.

Upcoming CARLI Events and Meetings

Important Dates

July 2     Alma Monthly Release
July 4     CARLI Office Closed for Independence Day

August 6     Alma Quarterly Feature Release
Augus 13    Alma Release Update

Meetings

July 18     All Committees Meeting

Webinars, Forums, Workshops and Training

July 6         Weekly Illinois SCOERs Office Hours
July 11       Primo VE Usability Webinar Part II
July 13       Alma Primo VE Open Office Hours
July 13       Illnois Course Materials Survey: Student Perspective Open Office Hours
July 13       Weekly Illinois SCOERs Office Hours
July 20       ProQuest Administrator Module Webinar
July 20       Weekly Illinois SCOERs Office Hours
July 25       Successful Workplace Communications Series: Navigating Difficult Conversations
July 27       LibCentral for Administrators Webinar
July 27       Weekly Illinois SCOERs Office Hours

August 3      Weekly Illinois SCOERs Office Hours
August 3      Alexander Street Admin Portal & Usage Webinar
August 10    Weekly Illinois SCOERs Office Hours
August 10    Alma Primo VE Open Office Hours
August 17    Weekly Illinois SCOERs Office Hours
August 24    Weekly Illinois SCOERs Office Hours
August 31    Weekly Illinois SCOERs Office Hours

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

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