CARLI News February 27, 2019

Register for Emerging Issues in E-Resources: Usage Statistics and Streaming Video

The CARLI Commercial Products Committee invites you to attend Emerging Issues in E-Resources: Usage Statistics and Streaming Video. This all-day event will be held at the I Hotel in Champaign on March 26, 2019.

Learn about and discuss two emerging and evolving areas related to electronic resources: usage statistics and streaming video. Featured speakers and panel presentations will facilitate discussion about issues related to electronic resource usage and the emergence of streaming video tools within academic libraries. 

This event is geared towards electronic resource managers, collection development librarians, and anyone interested in resource usage and assessment.

Registration is open to individuals from CARLI member libraries. Registration deadline is March 15.
 
For more information and to register, please visit the event page. 

If you have any questions about this program, please contact the CARLI Office.

Tentative FY20 Selection Cycle Dates 

CARLI staff are currently working with fiscal year vendors to prepare for the FY20 selection cycle. Tentative dates for the selection system to be open to libraries are April 15 through May 24. Fiscal year vendors will be offering 48 new products for FY20.

CARLI CONTENTdm Migration to Begin March 20, 2019

Please share this important information with everyone at your institution who uses CARLI’s CONTENTdm or CARLI Digital Collections.
 
Beginning at noon on March 20, 2019, CARLI’s local installation of CONTENTdm and the CARLI Digital Collections website will be migrating to the OCLC-hosted CONTENTdm platform. We expect the migration to be completed by April 10, 2019.
 
During the migration, a read-only copy of CARLI Digital Collections will still be available for users to view and search at the regular URL.
 
During the migration, it will not be possible to add new digital items or edit existing items in CONTENTdm Web Administration, no new collections will be created, collections previously unpublished cannot be published, and no edits to collection home pages will be made.
 
The “CARLI CONTENTdm Migration to OCLC Hosting” webpage at contains specific information on:

• Required library tasks to perform before the migration
• What users and library staff should expect during the migration
• Required library tasks to perform after the migration
• What users and library staff should expect after the migration

Additional information will be added to this web page in the coming weeks!
 
If you have any questions or concerns, please contact the CARLI Office.

Celebrate Open Education Week with CARLI  

The CARLI Open Illinois Initiative members would like to remind you that Open Education Week will take place March 4–8. If you would like to participate, you can find resources and support at the Open Education Week web site. Throughout the week CARLI OER Taskforce members will provide daily e-mail posts about OER issues, so keep your eyes on your e-mail feed.

Do you need some inspiration for OER week? Look no further than the "How to Participate" tab on the Open Education Week website. Some ideas include:

• Participating in a webinar
• Holding a local workshop
• Participating in online discussions about OER
• Providing resources to your campus about OER, such as through online guides
• Creating an exhibit about OER

The ideas are endless. One thing is certain, though. OER initiatives are saving students money and that is a wonderful way to support education on your campus. This is an idea that both students and faculty can support. For proof of concept, see the Resolution recently passed by the Senate at the University of Illinois at Urbana Champaign.

If this is your first year participating in Open Education Week, welcome! Do not be afraid to start small. Events and interest will grow as you become more involved, but every journey begins with a single step and you are definitely heading in the right direction.

CARLI Counts First In-Person Session for Cohort One

The first in-person session of CARLI Counts, Cohort One, was held at the I Hotel in Champaign on February 19-21, 2019. Forty team members and 8 mentors participated.

The program started Day One, February 19, with team-building activities and an arrival dinner. Attendees divided into eight teams of five plus one mentor (so six attendees total on each team). 

On day Two, February 20, attendees were welcomed by Barbara Wilson, University of Illinois System Executive Vice President and Vice President for Academic Affairs; Cindy Fuller, Library Director at Millikin University and CARLI Board Chair; and Sarah Zehr, University of Illinois System Assistant Vice President for Academic Affairs.

Wonderful speakers covered topics such as the Lewis & Clark Community College Case Study (Dennis Krieb) and How to Do Hard Things with Loads of Doubt (Beck Tench). Subject expert Lisa Janicke Hinchliffe led attendees through an exploration of claims and variables in assessment, and anticipated outcomes for the program. Attendees will emerge from the program with an assessment action for their institution. At the CARLI Annual Meeting on November 15, 2019, teams will present their posters and a panel with discuss their experience.

On Day Three, February 21, attendees worked at shaping their own assessment projects, carefully providing reflection and feedback for team members.

Participant reflections from both days were overwhelmingly enthusiastic, citing the power of teamwork and the consortium. Many attendees were excited to learn about ways to get started on this important initiative.

Mark your calendars! Applications to attend CARLI Counts Cohort Two will be available in November 2019 (in-person sessions scheduled for February 18-20, and July 14-16, 2020).

Needed: Pictures of CARLI′s Impact

Please share pictures that exemplify CARLI′s impact at institutions throughout the state. Any of the following are welcome.

• Your students, faculty, and/or staff with your logo clearly visible in the background (or on college apparel).
• A new accomplishment that depended on CARLI′s services (with the accomplishment/service/program clearly visible in the photo).
• A valued service that CARLI provides clearly visible in the photo. Don′t forget to include your students, faculty, and/or staff.

If sending photos of people, please ensure that you have secured permission for CARLI to use their photos.

Please send photos to Anne Craig no later than March 15.

A Work in Process: Cultivating Inclusive Classrooms Webinar

"A Work in Process: Cultivating Inclusive Classrooms" webinar will be presented by Robin Harris, Michelle Oh, and Alyssa Vincent of Northeastern Illinois University, Tuesday, March 12, 2019, 1–2 p.m.

Northeastern Illinois University is the one of the most ethnically diverse universities in the country, but what does that mean in terms of inclusion in the classroom? In this webinar, three NEIU librarians will share their missteps, lessons learned, and overall experiences with library instruction and research consultations while working with a diverse student population. If you’re curious to learn how they′ve cultivated more inclusive learning environments, you won’t find a simple checklist, but you′ll join an honest conversation and hear about others′ processes.

For more information and to register visit the event page.  

Instruction Showcase Call for Presenters

The CARLI Instruction Committee is seeking presentation proposals for the seventh annual Instruction Showcase on Thursday, May 23 at North Park University in Chicago, IL.

CARLI members are welcome to submit proposals on any/all library instruction topics, and encouraged to draw inspiration from the committee's theme this year, "Inclusive Classrooms: Cultivating Learning Environments for Students with Diverse Identities." Examples related to the theme include instruction sessions that foster inclusive learning environments and encourage diverse perspectives.

Proposals should outline an instruction session activity that supports skills-based or conceptual learning and encourages active student participation. Please include a full lesson plan with your proposal. All lesson plans must include the following elements: topic, learning objective(s), materials, activity overview, assessment of student learning, and applicable knowledge practices and/or dispositions from the Framework for Information Literacy. 

Presenters will be given 15 minutes to present and five minutes for questions and answers. Each breakout room is equipped with a presenter′s station, however, please note that there will not be a computer lab available this year.

If interested, please submit the proposal form no later than 5 p.m. on Monday, April 1. Submissions will be reviewed by the CARLI Instruction Committee; notifications will be sent during the week of April 8. 

Please save the date! Attendee registration is forthcoming.

You can see information on past annual Instruction Showcases if you want to see what has been presented in previous years.

Send any questions about the Showcase to CARLI Support.

Protective Enclosures Workshop

The CARLI Preservation Committee is pleased to sponsor a Protective Enclosures Workshop on May 8, 2019, from 8:30 a.m.–3:30 p.m. at the Abraham Lincoln Presidential Library in Springfield. The program will include a talk about protective enclosures, and two hands-on sessions to learn how to make book wrappers for thin books and boxes for thicker books.  

Lunch will be provided. Registration and additional information will be forthcoming.

State Library Annual Online Library System Certification 

The annual online certification process started January 2, 2019. Certification is required of all library system members (including all CARLI libraries) in order to qualify for continuing system services and grants programs from the Illinois State Library. The window for certification will close March 31, 2019. Certify online. 

Libraries are also required to complete the ILLINET ILL Traffic Survey, before completing certification. The ILLINET ILL Traffic Survey can be completed any time prior to the certification deadline, March 31.  

More information about certification is available at the State Library′s Annual Library Certification Web page. The page includes a link to the data and questions included in the certification form, a link to the online certification portal (accessible from January 2–March 31), an FAQ (Frequently Asked Questions), a pre-recorded webinar that reviews the annual certification process, and a document outlining Library Data Entry Guidelines to use in completing the certification form. 

Alma Primo VE Update

In January, we reached out to the I-Share libraries to ask for institutions that would be willing to serve as what Ex Libris calls “Vanguard” sites for the project. Vanguard sites will work with the CARLI staff and Ex Libris to do a rapid test migration of their data that we can use for learning and planning. Over 20 institutions volunteered to serve as Vanguards, but our project plan allows for no more than 5 Vanguard sites. We were lucky to get a varied mix of applicants: large, multi-library institutions, smaller sites, sites with unique policies and collections, and sites that use a variety of link resolvers and e-resource management systems with Voyager. 
 
The final list of Vanguards sites were contacted and confirmed that they will accept this assignment. They are: the Newberry Library (NBY), North Central College (NCC), Southern Illinois University at Carbondale (SIC), University of Illinois at Chicago (UIC), and University of Illinois at Urbana-Champaign (UIU). Representatives from these institutions will be very active this spring and summer as we work with them and the Ex Libris staff on data migration and configuration planning and testing. This Vanguard phase will be followed by a full test implementation for all 91 I-Share libraries, and finally, by a cutover to a production implementation of Alma and Primo VE in June 2020. 

We have also started a space on the CARLI website for basic information about the Alma Primo VE project, including the start of an FAQ. The content here will grow rapidly, and we will keep you apprised of important new information as it becomes available.  

Preservation Tips: 

Beyond the Book: Board Games and Materials with Multiple Parts
Nora Gabor, Rare Books Librarian, DePaul University

In this installment of Beyond the Book: Preserving Your Non-Book Collections, I will describe the care of objects with multiple parts, specifically board games. While board games are usually self-contained in a box, preserving them is not always as simple as putting the box on a shelf. DePaul University’s approach to these items is similar to many others in our collections; we consider what type of materials were used to create the game and how the game will be stored. Board games contain many parts, including the board, game pieces, and interior storage components. Depending on their time period, the parts can be made of paper, plastic, linen, wood, metal, porcelain, earthenware, and even bone. Board games are also designed to be stored horizontally which requires more shelf space. While the path to getting these types of items ready to go on the shelf is different depending on the type of material, the ultimate goal remains the same: to safely store all of the pieces together in one enclosure if possible, and to protect and preserve the integral parts of the game. 

Read the full article.        

Beyond the Book: Paintings
Tonia Grafakos, Marie A. Quinlan Director of Preservation, Northwestern University 

Libraries are repositories for eclectic groups of materials. Paintings find their way into libraries through a variety of avenues. They can be part of a collection, a donation, or part of the institution’s history. Paintings present their own set of challenges. Some are hung in public spaces or placed in highly trafficked corridors. Others are in storage, most often in areas that were not designed for them.  How can libraries be responsible stewards for this media?

Paintings have similar challenges to other library collection materials. They are prone to environmental damage due to fluctuations in temperature and humidity and can be damaged by light. Due to the highly visual nature of this art medium, the aesthetic qualities of the artwork and its physical condition are linked. Learn more about caring for paintings both on display and in storage, see the steps Northwestern has taken, and find additional resources in the full article.

Be sure to read other articles in the Beyond the Book series, a year-long project of the CARLI Preservation Committee.

Other Library News

MLA Midwest Chapter Annual Meeting

Mark your calendars! The 2019 Annual Meeting of the Midwest Chapter of the Medical Library Association, will be held in Milwaukee, Oct. 4–7, where you will have the opportunity to discover, connect, and collaborate with colleagues.
 
The keynote speaker is MK Czerwiec, RN, MA, aka the Comic Nurse. The social event will be dinner and  exploration at the Harley Davidson Museum®, a Milwaukee icon. 
 
For more information, visit the conference site.

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

March 5              Linked Data Webinar 3
March 12            Instruction Committee Webinar
March 26            E-Resources Symposium

April 2                Change is Good: You Go First
April 29              OER Task Force Forum      

Meetings

March 6               SFX Systems Committee
March 6               Technical Services Committee
March 6               Instruction Committee
March 7               Public Services Committee
March 8               CARLI Board of Directors
March 11             Preservation Committee
March 14             Collection Management Committee
March 19             OER Task Force Meeting
March 20             Resource Sharing Committee
March 26             Created Content Committee

April 3                 SFX Systems Committee
April 3                 Instruction Committee
April 4                 Collection Management Committee
April 4                 Public Services Committee
April 8                 Preservation Committee
April 10               Technical Services Committee
April 16               OER Task Force
April 17               Resource Sharing Committee
April 23               Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to CARLI Support. Subscribe to CARLI email lists to receive the latest news on topics of interest to you.