CARLI News December 13, 2023

If you need disability-related accommodations in order to participate in any of the events mentioned below, please email the CARLI Office . Early requests are strongly encouraged to allow sufficient time to meet your access needs.

CARLI & ILDS Holiday Information

The CARLI office will be closed Friday, December 22 through Monday, January 1. Regular hours will resume on Tuesday, January 2. 

The CARLI Office will also be closed in observance of Martin Luther King, Jr.'s birthday on January 15, 2024.

The following is the list of days that ILDS will not provide service:

• Friday, December 22–Christmas Eve (observed)
• Monday, December 25–Christmas Day 
• Monday, January 1–New Year's Day 
• Monday, January 15–Martin Luther King Jr. Day

While the CARLI office is closed, please send an email to CARLI Support or call toll free 866-904-5843 to report any problems or concerns. CARLI staff will respond to  all reports when regular business hours resume.

Wishing you all a safe and happy holiday season!

2023 CARLI Value Letter and Value Letter Graphics

Every year CARLI staff prepares a customized analysis of the monetary value realized by each CARLI Governing member library as a result of its CARLI membership, as well as a visual illustration of CARLI's overall contribution to collaboration and resource sharing in Illinois. The 2023 CARLI value letters and value graphics were sent to all Governing Directors by email on Monday, November 20. Please let us know if you haven't received your letter. 

More information about the way the value letter is calculated, is available on the Membership Value web page on the CARLI website.

2023 CARLI Annual Meeting Slides Available

Thank you to all the staff at our member libraries who were able to travel to Champaign for the CARLI Annual Meeting on Thursday, November 16. There were over 150 CARLI members and representatives from 8 vendor sponsors in attendance!
 
The slides from the meeting are now linked from the agenda. A recording of the meeting will also be available soon.

CARLI Counts Cohort 5

Applications are now available for Cohort 5 of the extremely popular CARLI Counts: Analytics and Advocacy for Service Development program. Institutions with both program newcomers and alumni are encouraged to apply.
 
Program details, including the Cohort 5 Library Application Form and a sample Individual Information Form can be found on the program web page. The deadline for the library application is January 1, 2024. The first in-person meeting will be held February 27–29, 2024.

Intro to CARLI for New Directors

CARLI Directors, if you would like to learn more about CARLI and the services we offer for our member libraries, please join in for a one-hour Zoom session where you can meet some of the CARLI staff and ask questions. 
 
Register to attend on January 17, 9:00-10:00 a.m.
Register to attend on January 18, 1:00-2:00 p.m. 

FY25 Ebook Program – Member Participation

CARLI recently shared a call to members to fund the consortial Ebook Program in fiscal year 2025 (July 1, 2024–June 30, 2025). An information session about the program is scheduled for Thursday, December 14, 9:00–9:30 a.m. If you would like more information about this program or information about joining the information sessions, please send a note to CARLI Support.

MLA Handbook Plus Webinar

Join editors from the Modern Language Association on Wednesday, January 24, 2:00-3:00 p.m. to learn strategies for supporting users of MLA Handbook Plus.  Topics include optimizing search results, leveraging site tools to support research assignments, and using the site's navigation tools effectively. This session will also include an open forum to discuss ongoing plans for additional content and functionality on MLA Handbook Plus.

The webinar will be recorded and shared with CARLI members.

Please register for the event.

Virtual Discussion on Building Relationships with Students

Following this year's theme of New Directions and New Users, the CARLI Instruction Committee invites you to a series of discussions on building relationships with external stakeholders. The second virtual discussion will focus on new conceptualizations, approaches, and methods to building relationships with students through research consultations. The event will be held via Zoom on Wednesday, January 31, 2:00-3:00 p.m.

To facilitate our conversation on this topic, we will use Symphony Bruce’s article “Teaching with Care: A Relational Approach to Individual Research Consultations” (from In the Library with the Lead Pipe, Feb. 2020) as a starting point. Participants are encouraged to read the article ahead of time (but all are welcome to join regardless!). This will be an interactive discussion among participants, and an opportunity to reflect on how we develop relationships with students in our work. 

Registration is required. Please note that this event will not be recorded.

NC LIVE Website Service Webinar  

Would you like a sleek, easy-to-update library website that meets the latest accessibility standards and works on any patron device, but haven't the time or expertise to design one?  We've got you covered.  Through a partnership with NC LIVE, North Carolina's library consortium, CARLI is excited to offer an easy to implement, low-cost library website service to CARLI member libraries. Join us on Februrary 28 from 10:00-11:00 a.m. to find out more about how NC LIVE might help you achieve our library website goals. Please register if you would like to attend.

Save the Date: CARLI New Directors Institute

We are excited to announce that we will once again offer the CARLI New Directors Institute on May 22 and 23, 2024. 

The institute is designed to enhance the management and leadership skills of Governing Member library directors/interim directors who are new to their positions or those who feel new to their positions, but any director interested in the program is welcome to attend! 

CARLI will support the cost of the institute including lodging, meals and programming. Registration will be open soon for those that would like to attend.

Illinois Course Materials Survey: Student Perspective

CARLI is pleased to report that 4,635 students attending 36 Illinois non-for-profit institutions have participated so far in the "Illinois Course Materials Survey: Student Perspective!". We depend on staff at Illinois academic institutions to distribute this important survey on your campuses in order to have broad representation from students at public universities, private colleges and universities, and community colleges. We greatly appreciate the staff at 36 Illinois non-for-profit institutions who have taken time and effort to distribute this survey. It is still possible to share the survey; it will remain open through December 31, 2023.

Institutions participating in the survey are being contacted with the opportunity to request institution-specific responses from the "Illinois Course Materials Survey: Student Perspective" beyond the aggregated statewide report CARLI will be sharing. Library directors are invited to make or approve these requests before data is shared. Local data will be shared by February 2, 2024. A webinar reflecting on the results of the aggregated statewide data will be shared during Open Education Week in early March, 2024.

As part of the Open Ed Conference, on November 9, 2023, Elizabeth Clarage, Nicole Swanson, and Michele Leigh presented "Designed to Listen: Building a Survey to Bring Students' Voices Into Your OER Efforts, " sharing with other consortia and individual libraries about the thoughtful processes behind designing and distributing a statewide survey.

Archives Task Force Update

The Archives Task Force is creating a web resource repository for CARLI members that will aid in assessing, planning, and maintaining archival collections in ways that prioritize both care and access. The documents and educational materials provided will apply to all institutions, collection sizes, and collection types.

The Task Force is using the definition of archives from the Dictionary of Archives Terminology, "an institution or an administrative unit of a library responsible for managing materials outside the general library collection, including rare books, archives, manuscripts, maps, oral history interviews, and ephemera." The goal is to create a Special Collections and Archives Resource Page to collect information and resources from CARLI members about managing archival collections. This would be similar to the CARLI Preservation Resources, webliography of preservation and conservation materials. 

The Special Collections and Archives Resource Page will include PDF copies of forms, policies, procedures, and guidelines used in managing archival collections and provide links to webinars related to specific archives topics. 

We want to learn from each other and build on the existing work of CARLI members! As part of this process, the Task Force will make monthly calls for CARLI members to send in their documentation relating to each topic. The documentation will then be reviewed by Task Force members for possible inclusion in the webliography. The first call, which will ask for administrative documents such as policy and procedure manuals, will be sent in mid-January.

CARLI Registration Support for Creative Commons Certificate Program for Academic Librarians

CARLI is pleased to announce partial registration support for up to 8 employees at CARLI member institutions to participate in the Creative Commons Certificate Program.

Creative Commons (CC) licensing is a type of license commonly used with open educational resources. The course delves into the Creative Commons licenses and open practices. The 10-week certificate courses are run as asynchronous, online trainings, with options for synchronous discussions. The Creative Commons Certificate Program syllabus includes modules on:

• What is Creative Commons?
• Copyright Law
• Anatomy of a CC License
• Using CC Licenses and CC-Licensed Work
• Creative Commons for Librarian

The total cost of the program for a CARLI attendee after discounts and reimbursements is $225. All CARLI members qualify for the $200 reimbursement; however, CARLI financial support will be available on a first-come, first-served basis to the first 8 registrants. To qualify, members must register for a course that begins prior to June 30, 2024.

To register for the course and receive the MHEC discount:

1.    Email: Jennryn Wetzler for the MHEC discount code.
2.    Navigate to the Course Registration and select either ticket option “CC Certificate for Academic Librarians, January 2024” (course dates January 29 – April 7, 2024) or “CC Certificate for Academic Librarians, June 2024” (course dates June 10 – August 18, 2024).
3.    When you get to the checkout page, enter the Promo Code received from Jennryn Wetzler (in Step 1) before completing your order.
4.    Pay for the course and keep a copy of your payment receipt.
5.    To receive CARLI’s $200 reimbursement, CARLI Support for the additional documentation needed to request reimbursement.

In return for CARLI's financial contribution to your registration fee, we are asking that you provide CARLI with at least two of the resources you created during the certificate program so that all of CARLI may benefit from these projects.

CARLI OER Updates

Virtual Course: Understanding and Promoting Open Educational Resources

CARLI is pleased to offer a 3-week synchronous and asynchronous course on open educational resources. 
This course will be offered in February 2024 with the live sessions on February 8, 15, and 22 from 1:00–2:30 p.m. The virtual program will contain both synchronous (three live 90-minute Zoom sessions) and asynchronous (readings, videos, etc.) to be completed before each live session Attendees should plan to attend each live session.

Registration is available until February 1 or until the course is full. Course materials will be sent to registrants on February 1st. 

Two Opportunities to Attend the CARLI OER Faculty Workshop

The CARLI OER Committee invites members to share with their teaching faculty this opportunity to attend a workshop to learn about open educational resources and equitable course materials.

The workshop will include:

• what are open educational resources (OER);
• benefits and motivations for using OER;
• how to find and evaluate OER;
• how to integrate OER into your class.

After attending, CARLI member teaching faculty will be invited to write a short review of an open textbook in the Open Textbook Library. 

If your institution plans to offer an incentive to your faculty for attendance at the workshop and writing a review of an open textbook, please email CARLI Support so that CARLI staff can provide you the information you need about your faculty attendance/review status.

Register for February 21, 2024, 11:00 a.m.–12:30 p.m.

Register for February 29, 2024, 11:30 a.m.–1:00 p.m.

CARLI-OER Email List

CARLI has established an email list  for CARLI members to discuss and learn more about Open Educational Resources. Any person from a CARLI institution may subscribe to the email list.

Professional Development Alliance Events

The following programs from the Professional Development Alliance are currently on the calendar. Programs are offered on a wide variety of subjects. Check out everything the alliance is making available to our libraries!

• December 14: Negotiation 101: Strategies for Vendor Advocacy and Partnership
• December 14: How to Build Organizational Trust in Chaotic Times
• December 15: OER Virtual Institute for Cardiovascular Technology
• January 9: Assisting Faculty with Integrating AI in the Classroom
• January 9: Breaking Barriers: HBCU Legacy, Future Investments, and North Carolina A&T’s Success Model
• February 6: Intercultural Awareness & Microaggressions: Keys to Understanding Power and Privilege
• February 7: Benefits of Inclusion in the Workplace: Ways to Attract Job Seekers and Keep Them

To register, visit the CARLI Event Calendar. Recordings of past CARLI-sponsored PDA events are available on the Professional Development Alliance website when permitted by the presenter. 
 
Are you interested in presenting on a topic for CARLI members and the Professional Development Alliance? Or, would you like to moderate a follow up discussion for an upcoming program? Email us to become more involved in CARLI's continuing education efforts!

Intercultural Awareness & Microaggressions: Keys to Understanding Power and Privilege 
February 6, 10:00-11:30 a.m. Central Time

Alejandro Gómez will introduce you to three very important topics - intercultural competency, microaggressions, and power and privilege. As a participant, you will gain a better understanding and appreciation for your own experiences and how your own actions and words can have a profound impact on others. You will also learn how to create more open dialogue at work with co-workers and library patrons, and how to sustain a more inclusive environment.

Alejandro Gómez, MSW, LCSW, is the Associate Director of Diversity, Equity, Inclusion & Belonging in System Human Resource Services at the University of Illinois.

Preservation Tip

Seven Steps to Preparing a Disaster Preparedness and Response Plan
Heidi Marshall, Head Archives & Collections, Columbia College Chicago

A disaster preparedness plan is designed to reduce the impact of mold, water, pests, and other issues that may affect our collections and enable us to react quickly in emergencies within your library and archive collections. Authoring such a plan isn’t difficult, especially if taken in a few key steps. 

Learn more about the seven steps along with a wealth of resources, please read the full article. 

Other Library News

Call for Papers/Presentations for Second Annual Conference on Northern Illinois History and Cultural Heritage 

The Regional History Center at NIU Libraries invites proposals for papers, sessions, panels, and multi-media presentations for a conference exploring transnational communities and global influences in and on the history and cultural heritage of Northern Illinois. Transnational communities consist of groups and individuals who maintain familial, social, and economic ties across national borders and political jurisdictions. This often includes migrants and diasporic communities, but also encompasses groupings with common or overlapping commercial, ideological, and cultural interests. The deadline for proposals is January 15, 2024, and all individuals and groups submitting proposals will be notified with an acceptance decision by January 31, 2024. The conference will be held on April 20, 2024 on the NIU Campus in DeKalb, Illinois.

For more information, please see the full call.

IHLS Cataloging Maintenance Center Online Assistance Form

The Cataloging Maintenance Center at Illinois Heartland Library System has a new online cataloging request form. This new form will allow you to submit your request for assistance with cataloging an item without the need for you to send in the item through the delivery system. 

ELUNA Annual Meeting Call for Proposals

The ELUNA (Ex Libris Users of North America) 2024 Annual Meeting call for proposals has been extended through January 10, 2024. The meeting will be held in Minneapolis, MN May 14- 17, 2024. 

The conference theme is "Building Bridges." Libraries are some of the best organizations to address this theme. All of you help create those connections between the knowledge from resources you own, find paths to borrow a resource you don't own, and integrate various technologies to ensure that your patrons can access information, concepts, resources, and tools. Don’t let the theme block you from submitting your great presentation ideas!

Proposal submitters: the Program Committee will contact you starting in late January and going through May, walking you through any other steps you need to complete.
 
If you have any questions or encounter issues submitting your proposals, please contact Carrie Curie. You can also schedule a short session with Carrie. Select "ELUNA Annual Meeting" for the "Topic to be discussed if this is not related to a PALS Support Center Ticket" question and fill in the other required information.
 
Questions specific to Content Track proposals, can be directed to: Amanda Perez and Marisa Tolbert

Upcoming CARLI Events and Meetings

Consult the CARLI Event Calendar to view the current list of meeting times and locations.

Contact Us

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