CARLI News April 30, 2019

Alma Primo VE Update

The CARLI staff continue to work with the five "Vanguard" institutions on a rapid test migration. The Vanguard process will run through July 2019 and will be followed by a full test migration for all 91 I-Share institutions, and finally, a production load and cutover to Alma and Primo VE in June 2020 for all I-Share libraries. The five Vanguard libraries are North Central College, the Newberry Library, SIU Carbondale, UI Chicago, and UI Urbana-Champaign.

During April, the Vanguards completed the Alma Migration Form which gathers information about a library′s cataloging and acquisitions practices and settings. They also completed a process that Ex Libris calls "P2E" which identifies all of the e-resource bib records that a library has in Voyager. The outcome of the P2E process is that these e-resources will be able to be managed as e-resources in Alma with features such as license terms and activation settings that are not applicable to physical materials. The Vanguards also finished work on the migration information from their various link resolver systems-SFX, EBSCO Full Text Finder, and 360.

The Vanguards and CARLI are now working on the Alma Configuration Form which gathers information about circulation policies, locations, patron types, service desks, and more. Ex Libris will take these completed forms and data extracts and build an Alma database and Primo VE for each Vanguard library in May. CARLI will also be working with Ex Libris to build an Alma Network Zone (a consortial union catalog and service for sharing data and policies).  

The Vanguard process is used by Ex Libris for large organizations like CARLI where it is helpful to have early experience with the migration and implementation process before beginning work with all participating libraries. The process is intentionally fast paced and the Vanguard library staff and CARLI office staff have been working hard to keep on schedule while learning as we go. The CARLI staff are very grateful to the Vanguard institutions for being willing to go through this process with us, as it is a great learning experience, if somewhat intimidating in pace and scope.

Even if your institution is not a Vanguard library, you can and should be starting to get ready for our move to Alma and Primo VE in 2019-2020. An FAQ, links to Ex Libris′ training resources, and more are available on the CARLI Alma & Primo VE information page. All of the Ex Libris training materials are online and no login is required to access them. On April 2, CARLI hosted a forum on planning for change. The forum handout provides an introduction to many of these training resources and is available here.

Aggregated Database Vendor Selected

CARLI is pleased to announce that beginning July 1, 2019 EBSCO′s Academic Search Complete will again be fully funded by CARLI for all Governing member libraries. Academic Search Complete was selected after a lengthy RFP process and was chosen based on the depth, breadth and value of the content being offered.

Academic Search Complete offers 6,415 full-text titles covering a broad range of subject areas. It will continue to be the cornerstone of the CARLI Aggregated Database Program, which is designed to provide a set of baseline full-text electronic journal resources and to provide the broadest possible content to support undergraduate education. In addition, the CARLI agreement with EBSCO also includes full funding of the following products:

• Business Source Elite
• Consumer Health Complete
• ERIC
• Health Source: Consumer Edition
• Health Source: Nursing/Academic Edition
• MasterFILE Premier
• MAS Ultra: School Edition
• Military & Government Collection
• Newspaper Source
• Primary Search
• Professional Development Collection
• Regional Business News

The license agreement with EBSCO will cover the period July 1, 2019 through June 30, 2021, with the option to exercise renewal years through June 30, 2029.

The FY20 selection cycle includes options for libraries to subscribe to upgraded version of Academic Search (Ultimate) and Business Source collections (Complete or Ultimate) at discounted pricing reflecting the value of the CARLI funded subscriptions.

CARLI will be working with EBSCO and Ex Libris during the migration from Voyager to Alma to maximize the interoperability of the two systems’ discovery functionality.

If you have questions or need additional information please send a note to CARLI Support.

Fiscal Year 2020 Selection Cycle Now Open

The CARLI E-Resources Selection System is open for FY20 subscription commitments now through May 24. If you have any questions about working with the system or the products being offered for FY20 please send a note to CARLI Support.

CARLI is happy to announce the addition of two new vendors in the fiscal cycle: Bloomsbury and InfoBase Holdings. Bloomsbury is offering 29 new titles. InfoBase / Films on Demand is offering 39 new video collections.  

Also, we are aware that the export buttons in the library app are not working. We have our developers looking into this and we will get it corrected as quickly as possible. In the meantime if you need an exported report please send a note to CARLI Support.

Conservation Lab Open House

The CARLI Preservation Committee invites you to attend two Conservation Lab Open Houses in Springfield on June 7, 2019, from 9:30 a.m. to 3:30 p.m. at the Abraham Lincoln Presidential Library and Museum and the Illinois State Military Museum. 

Participants will learn how the two institutions preserve non-book materials including storage of their 3D artifacts and how staff at the Military Museum conserve battle flags.

Registration is available to those from CARLI member libraries and is free. Due to space capacity, registration will initially be limited as follows:

April 23–May 5: registration is limited to 1 person per CARLI member library.
May 6–May 19: registration is limited to 2 people per CARLI member library.
May 20–May 31: if space remains, CARLI will open registration to any members on the waitlist.          

If you have any questions about this program, please contact the CARLI Office.

7th Annual Instruction Showcase Registration

Registration is now open for the CARLI Instruction Committee’s seventh annual Instruction Showcase on Thursday, May 23 at North Park University in Chicago. Please share with anyone at your institution who may be interested!

The showcase features innovative elements in library instruction and assessment, where presenters demonstrate instruction techniques and tools that are designed to enhance library instruction. The program will also feature a morning workshop that focuses on the committee's theme this year, "Inclusive Classrooms: Cultivating Learning Environments for Students with Diverse Identities." 

The deadline for registering is Wednesday, May 8. 

If you have any questions about this program, please contact the CARLI Office.

User Studies, Privacy, and IRB - What Every Librarian Needs to Know

Join Lisa Janicke Hinchliffe, author of Privacy in User Research, and faculty member at the University of Illinois at Urbana-Champaign Library, on June 12, 10-11 a.m. for a webinar on this timely and important topic. Lisa will provide guidance on thinking through issues related to privacy and other ethical considerations in user research, including library assessment and learning analytics, and navigating IRB, human subjects, and other institutional requirements for your projects. Bring your questions!

Mid-Level Leaders Symposium

CARLI is planning an exciting day-long leadership symposium for mid-level leaders, "Mid-Level Leaders Symposium: CARLI′s Next Deans and Directors," from 9:00 a.m. to 4:00 p.m. on September 25, 2019.  The event will feature Karen S. Goins, executive coach, facilitator, consultant, speaker, and author. Karen will guide attendees to:

• Understand what leadership is
• Discuss leadership competencies that increase success in a library environment
• Have meaningful conversation with each other about senior leadership and upward mobility topics
• Develop a personal plan to improve leadership competencies
• Have fun during the day while the group is learning!

Are you interested? 

Register for the event. A registration fee of $50 will be charged. Breakfast and lunch will be provided for this event. A special room rate will be available for lodging on September 24 at the Holiday Inn Conference Center. To make a reservation, call 217-398-3400 and ask for the CARLI Leader Symposium. You can also book online and enter the code CRL with the date. The workshop can accommodate 60 attendees on a first-come, first-served basis. 

Attend a conference call

If this event sounds like a must-attend for you, our speaker, Karen Goins, would like to talk to you. Please plan to attend an open conference call with Karen to explore your needs for this symposium on Wednesday, May 8, 10-11 a.m.

We look forward to talking with you on May 8 and hope to see you at the symposium on September 24!

NC LIVE Website Service

Are you unhappy with your library′s website? Would you like to provide your patrons a more modern, user-friendly online experience? Through a partnership with NC LIVE, North Carolina′s library consortium, CARLI is excited to offer an easy to implement, low-cost website service to CARLI member libraries.

Features:

• A contemporary design: The aesthetic is clean, user-friendly, responsively designed and meets the latest WCAG 2.0 accessibility standards.
• No web design skills are necessary to implement! The template is built on LibGuides version 2 and comes with an easy-to-use onboarding tool, as well as a style-guide.
• Libraries can customize the website template to match their desired look and feel.
• The cost is a $500, one-time fee.

NC LIVE hosted a webinar on for CARLI members. The video is available from the Directors Resources page. If you have any questions, please email us.

Webinar: Building an OER Workshop for Your Campus

The CARLI Open Educational Resources Task Force invites CARLI members to attend a webinar on "Building an OER Workshop for Your Campus" on Wednesday, May 22, 10-11 a.m.

Topics that will be covered include:

• Why should we care about the cost of textbooks?
• Finding an audience on your campus.
• What OER is and what it isn’t including copyright & creative commons.
• OER Resources:
  • Open Textbook Library
  • Other
• The ask
• CARLI support for librarians:
  • Website
  • OTN resources including slide deck
  • How faculty review OTL textbooks

Connection information will be posted on the CARLI calendar closer to the event date.

CONTENTdm Migration is Complete

The CARLI Digital Collections server migration to the OCLC-hosted CONTENTdm environment was successfully completed on April 10, 2019. More information about the migration can be found here.  

As we previously announced, OCLC discontinued support for locally-run CONTENTdm servers like CARLI′s. This migration was necessary so that CARLI can continue to receive support and upgrades to our CONTENTdm software.

If you have any questions, please contact the CARLI Office. 

Preservation Tip: 

Beyond the Book: Scrapbooks
Mary Burns, Special Collections Catalog Librarian, Northern Illinois University
Meghan Ryan, Special Collections and Cataloging Librarian, National Louis University

Whether it′s photographs, cards, newspaper clippings, pressed flowers, or drawings, people have been collecting materials and keepsakes in book form for centuries. Scrapbooks are unique items, as they often draw on the experiences of the creator of the scrapbook and tell a personal story. 

Over the years, scrapbooks have evolved by using what materials are available to the maker. Jennifer Teper describes in her article, An Introduction to Preservation Challenges and Potential Solutions for Scrapbooks in Archival Collections, how calling cards, signatures and photographs were collected in the 1850s and by 1900 scrapbooks were introduced "as a popular format." In the early 1870s, Mark Twain, also a scrapbooker, invented a self-pasting scrapbook available to consumers. Teper also explains that a heyday for scrapbooking was between 1920 and 1970.[i] In the early 2000s, scrapbooking experienced a resurgence. Different materials throughout various periods of history require varying approaches to scrapbook preservation.

For more information on various characteristics of scrapbooks, their conservation and preservation challenges and considerations, and overall care within your collection, please read the full article. 

Be sure to read other articles in the Beyond the Book series, a year-long project of the CARLI Preservation Committee. 

Other Library News

Save the Date! Health Science Librarians of Illinois 2019 Annual Conference Sept. 11-13

Are you interested in learning about, or presenting on, the latest trends and practices in librarianship, while networking with colleagues from across the state? Do you have a special interest in health and medical librarianship? Please join the Health Science Librarians of Illinois for their 2019 Annual Conference. The event will take place from Wednesday, September 11, to Friday, September 13, at the I Hotel and Conference Center in Champaign, IL. The Conference theme will be “Going Forward, Looking Back”, as HSLI celebrate its 40th anniversary. Watch for additional information soon about the Conference program, along with calls for presentations and poster sessions.

For background on the Health Science Librarians of Illinois as an organization, please visit http://www.hsli.org. Information on last year’s Conference is available at http://hsli.org/conference/. The Conference Planning Committee will update the page with information for this year’s event as it becomes available.

If you have any questions, please contact Eric Edwards, Publicity Chair for the HSLI Conference Planning Committee. We hope to see you in Champaign this September!

Nominations for the 2019 ILA Awards are Now Open!

It′s that time of year where the important work of Illinois libraries is recognized through the ILA Awards. The awards also let our colleagues know about innovative programs and ideas that hard-working librarians, staff, and trustees throughout Illinois have created. Inspiration and good ideas should be shared. No service should go unrecognized, so submit a nomination today for yourself or someone who deserves it!

If you have any questions about the ILA Awards, please contact the ILA office by phone at (312) 644-1896 or by email.

The deadline for nominations is May 15, 2019.

CARLI Member Libraries Represent in ALA Elections

Congratulations to several employees at CARLI member libraries who were recently elected to the following positions within ALA. 

Julie Murphy, Collection Assessment Librarian at Illinois State University, was elected Vice-Chair/Chair Elect of the Collection Development and Evaluation Section (CODES). CODES is a section of the Reference and User Services Association.

Mackenzie Salisbury, Research & Instruction Librarian at the School of the Art Institute of Chicago, was elected Vice-Chair/Chair Elect of the Arts Section of the Association of College and Research Libraries.

Paula Mae Carns, Head, Literatures and Languages Library, University of Illinois at Urbana-Champaign, was elected Member-at-Large for the European Studies Section of the Association of College and Research Libraries.

Will Hansen, Director of Reader Services and Curator of Americana, Newberry Library, was elected Secretary of the Rare Books and Manuscripts Section of the Association of College and Research Libraries.

Lynne M. Thomas, Head, Rare Book and Manuscript Library at the University of Illinois at Urbana-Champaign, was elected Member-at-Large of the Rare Books and Manuscripts Section of the Association of College and Research Libraries.

Miriam Centeno, Collections Care Coordinator at the University of Illinois at Urbana-Champaign, was elected Member-at-Large of the Preservation & Reformatting Section of the Association of Library Collections & Technical Services.

Evviva Weinraub, Associate University Librarian for Collections & Technologies at Northwestern University, was elected President-Elect of ALA′s Library and Information Technology Association.

Hong Ma, Head of Library Systems at Loyola University Chicago, was elected Director-at-Large for ALA′s Library and Information Technology Association.

Call for Proposals: Music Library Association Annual Meeting

The 89th Annual Meeting of the Music Library Association will be held in Norfolk, VA from February 26 - March 1, 2020. The MLA Program Committee invites proposals for program content until 11:59 p.m. on Friday, May 3.

The Music Library Association Annual Meeting is open to anyone with an interest in music libraries, music collections, or music librarianship. We encourage proposals that are topically or practically relevant to these areas. We especially encourage proposals addressing new or emerging areas. We welcome proposals from library, archives, and information technology professionals, students, faculty, and others. MLA members and non-members may submit proposals.

For more information, visit the conference website.

Upcoming CARLI Events and Meetings

Important Dates

May 27             CARLI Office Closed for Memorial Day

Forums, Workshops and Training

May 8                 Preservation Workshop
May 15-16          New Directors Institute
May 22               Building an OER Workshop for Your Campus Webinar
May 23               7th Annual Instruction Showcase

June 7                 Conservation Lab Open Houses
June 14               Resource Sharing Open House      

Meetings

May 1                  Instruction Committee
May 2                  Public Services Committee
May 8                  SFX Committee
May 8                  Technical Services Committee
May 9                  Collection Management Committee
May 13                Preservation Committee
May 15                Resource Sharing Committee
May 21                OER Task Force Meeting
May 28                Created Content Committee

June 5                  SFX Committee
June 5                  Instruction Committee
June 5                  Executive Committee
June 6                  Public Services Committee
June 10                Preservation Committee
June 12                Technical Services Committee
June 13                Collection Management Committee
June 14                Board of Directors Meeting
June 18                OER Task Force
June 19                Resource Sharing Committee
June 25                Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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