Technical Services Committee Meeting: September 9, 2015

Conference call

Members attending:

Melissa Burel (Southern Illinois University Edwardsville), Elizabeth Cribbs (Northern Illinois University), Keith Eiten (Wheaton College, co-chair), Ann Heinrichs (Catholic Theological Union, co-chair), Mary Konkel (College of DuPage), Mingyan Li (Oakton Community College), Joelen Pastva (University of Illinois Chicago), Mary Tatro (Augustana College)

Members absent: Sandy Roe (Illinois State University)

Staff attending: Jen Masciadrelli

Announcements:

Committee member announcements:

• Mary Konkel announced that on Sept. 18th, 2015 OCLC will hold their American Regional Council Meeting at DePaul. Enrollment for this conference currently has a waiting list. The main webpage is http://www.oclc.org/en-US/events/member-forums.html and the registration page is http://registration.oclc.org/reg/?pc=MemberForum_Chicago_150918
• Ann will not be able to attend the November 2nd meeting due to rotator cuff surgery. We all wish her a speedy recovery

CARLI Report:

• Annual Meeting is November 13
• I-Share RFP is in the last edit stage before purchasing, so the project is making good progress.
• Last week in the Illinois State Library Newsletter it was announced that the Illinois State Library in partnership with CARLI will be a service hub of the Digital Public Library of America. CARLI will be handling the technical aspects and this partnership will help to spotlight CARLI Digital Collections. Here is an announcement regarding this partnership: www.cyberdriveillinois.com/news/2015/september/150904d1.pdf

Discussion:

• Minutes of the July 29, 2015 meeting were approved by consensus. 
• Update from Subcommittee on publishing the 2014-2015 Annual Project in a scholarly journal:
  • The subcommittee did meet and after some discussion decided to do the following:
    • Contact all participants who gave feedback for the project to see if they would be comfortable with their comments being published
      • All contacted parties said that they were comfortable with this, however some preferred their comments to be anonymous
    • IRB Approval
      • The committee is touching base with UIC’s IRB to determine if this is human subjects research to cover all the bases
    • Created a GoogleDoc to organize their information
    • The subcommittee will be meeting again in the next few weeks
    • Still trying to determine if creating a publication will work or if it’s too much effort to be feasible
  • It is confirmed that the committee is not presenting the Annual Project at the CARLI Annual Meeting
  • CARLI Annual Meeting on Nov. 13:
    • Will take place in Champaign at the Hilton Garden Inn.
  • This year’s Annual Project:
    • After some discussion, it was agreed upon that discussing MarcEdit within the context of database cleanup would be most useful for users.
    • Jen Masciadrelli recommended working from the list of “Suggested Priorities for Bibliographic, Holdings, and Item Record Maintenance” found here: http://www.carli.illinois.edu/products-services/i-share/cat/Cat-maintpriority
    • Jen Masciadrelli and Keith Eiten pointed out that this is an especially timely topic considering that universities will be readying their databases for the eventual transition to the new system.
    • Possible Deliverables
      • Training document with screen shots
      • Tutorial videos/Online tutorials
        • Keith Eiten recommended Steve Oberg who does a lot of these kinds of videos.
      • Possible Structure:
        • General introduction to MarcEdit
        • Divided by tasks
          • Using access reports to gather records
          • Using MarcEdit to edit records
    • Keith Eiten, Ann Heinrichs, and Jen Masciadrelli agreed to work on an outline of the structure for the next meeting on October 5, 2015.
    • The rest of the committee needs to look over the list of “Suggested Priorities for Bibliographic, Holdings, and Item Record Maintenance” found here: http://www.carli.illinois.edu/products-services/i-share/cat/Cat-maintpriority to determine which ones may be the most useful for the Annual Project. Members should also bring suggestions of any other useful reports that may not be included on this list for next month’s meeting. 
    • The committee needs to declare a topic by November 2, 2015. This includes a working title and a blurb about the project. Elizabeth Cribbs offered to forward an example from previous years.
  • Tech Services Spring Forum:
    • The committee discussed using the Annual Report Project as the topic for the Spring Forum.
    • The committee discussed possibly including Ted Schwitzner to talk about MarcEdit since he can make the program more accessible.
    • Possible Deliverables:
      • Plenary Session
      • Breakout Sessions
    • Possible Locations:
      • Bloomington Normal
        • Illinois State University 
        • Illinois Wesleyan University
        • Heartland Community College
      • Springfield
      • Champaign
  • Subcommittee report for Updating the 2010 I-Share document for cataloging e-resources
    • The subcommittee did meet and after much discussion decided it would be best to further familiarize themselves with the documents.
    • The documents were put on Google Docs for feedback from the subcommittee.
    • The subcommittee would like to make more mini reports for other formats such as streaming video and streaming audio.
    • The committee is still figuring out if they will be editing the existing document or creating a new document.

Decisions:

• The Annual Project will concern MarcEdit and the database maintenance tasks
• The Annual Project and Spring Forum will treat the same topic

Tasks assigned:

• Keith Eiten, Ann Heinrichs, and Jen Masciadrelli agreed to work on an outline of the Annual Project for the next meeting on October 5, 2015.
• Each member of the committee needs to look over the list of “Suggested Priorities for Bibliographic, Holdings, and Item Record Maintenance” found here: http://www.carli.illinois.edu/products-services/i-share/cat/Cat-maintpriority to determine which ones would be the most useful for the Annual Project. Members should also bring suggestions of any other useful reports that may not be included on this list for next month’s meeting. 

Meeting Dates and Deadlines:

• Next Meeting: Monday, October 5th, 2-3:30 p.m., Conference Call
• The meeting was adjourned at 11:15 a.m.